RECEPTIONIST / ACCOUNTS ASSISTANT, MALLORCA
Argo Nautical Yachting SLU has a career opportunity available for a full-time Receptionist / Accounts Assistant for the Puerto Portals office. Reporting to the Accounts Supervisor and General Sales Manager, the role will be to support the accounts department and offer administrative support across sales offices.
The ideal candidate should be/have:
Friendly and confident with a can-do attitude
Great organizational and time management skills
Integrity, with an ability to handle confidential information
Good communication skills at all levels
A high level of written and spoken English & Spanish, a good level of German
Previous experience working in Finance
Competency in Microsoft applications including Word, Excel, and Outlook
Experience with administrative and clerical procedures
Key responsibilities will include:
Operate the switchboard in a professional manner and pass messages to individuals as required
Ensure diversion of telephones out of hours
Assist sales and customers in seeking berth opportunities for boat sales or movements
Ensure that the office displays the required licenses / permissions at all times
Maintain good management of boat keys and keep all secure
Ensure all company policies and internal procedures are adhered to
Report to IT either UK or locally on any problems with regard to IT hardware, software and/or connectivity issues
Organize courier deliveries
Monitor, control and order office supplies
Oversee office services like cleaners and maintenance service providers
Arrange services (boat lifts and launches) with marinas
Provide ad-hoc support for all secretarial functions if and when required
Ensure the reception area is manned and kept clean and tidy at all times
Process supplier invoices
Match invoices to PO or obtain the correct authorization
Post petty cash, manual expense claims through the purchase ledger
Process monthly credit card statements
Assist with petty cash/credit cards monthly reconciliations
To apply for this great career opportunity, please forward your CV and cover letter to: [email protected]
